TERMS OF SERVICE & DISCLAIMER
Freebird Meditations Terms of Use and Disclaimer
Freebird Meditations, LLC
Effective date: April, 2026
These Terms of Use govern freebirdmeditations.com and the educational products, digital resources, courses, live gatherings, memberships, community spaces, and group coaching offered by Freebird Meditations, LLC (“Freebird,” “we,” “us,” or “our”) that link to or expressly incorporate these Terms (collectively, the “Services”). They explain the scope of our offerings, your rights and responsibilities, purchasing conditions, and protections for our content and community.
Please read these Terms before enrolling, purchasing, or participating. By affirmatively accepting these Terms, including through a registration or checkout acknowledgment, you agree to them. Your use of the public website is subject to these Terms to the extent a binding agreement is formed under applicable law. If you do not agree, do not enroll in or purchase the Services and discontinue use of the website.
Contact: katie@freebirdmeditations.com
1 Educational scope and no therapy
Freebird provides meditation and mindfulness instruction, somatic education, reflective resources, courses, live gatherings, and educational group coaching for general wellbeing and personal exploration. Katie Fleming Thomas serves as an educator, meditation teacher, and facilitator through Freebird. References to professional training or credentials describe the background informing the teaching.
FREEBIRD’S SERVICES ARE NOT THERAPY. The Services do not constitute psychotherapy, professional counseling, clinical assessment, diagnosis, medical or mental health treatment, or individualized healthcare advice. Participation, purchases, enrollment, communications, and questions do not establish a therapist–client relationship with Katie or Freebird. The Services are not a substitute for professional medical or mental health care.
References to trauma, anxiety, chronic pain, sleep, nervous system regulation or other emotional/behavioral or phsyical are educational. They are not a diagnosis or a promise that a practice will prevent, treat, or cure a condition. Nothing in these Terms overrides duties or rights imposed by applicable law.
2 Invitations to practice and participation
All practices, reflections, suggestions, and materials are offered as invitations for personal exploration, not prescriptions, treatment recommendations, or requirements to participate. You may adapt, decline, pause, or stop any practice, and you are not required to disclose personal experiences.
Participation is voluntary. Meditation, breath awareness, movement, and somatic practices can involve physical or emotional discomfort, distress, or other adverse reactions, and may not be suitable for everyone. You acknowledge these risks and agree to use your judgment about whether and how to participate. No particular experience or result is guaranteed.
Consult an appropriately qualified healthcare professional about your own health concerns and the suitability of a practice when needed. Do not disregard professional advice, change prescribed treatment, or delay seeking care because of the Services. Use a suitable environment; do not use practices that reduce alertness while driving or operating machinery. Discontinue a practice that causes concerning symptoms and seek appropriate help. Contact katie@freebirdmeditations.com about accessibility needs or questions about an offering’s format.
3 Support boundaries and emergencies
Freebird does not provide emergency response, crisis assessment, or ongoing monitoring. Email, comments, community posts, and messages are not continuously monitored and should not be used to seek urgent help. In an emergency, contact your local emergency services immediately. For other urgent mental health needs, contact an appropriate crisis service or healthcare provider in your location.
Participation does not include individual access to Katie outside the support expressly described for the program. Questions may be answered in general educational terms, redirected to an appropriate professional, or declined when they require individualized care.
4 Eligibility and accounts
Accounts, purchases, live programs, group coaching, and community membership are intended for adults who are at least 18 and legally able to enter this agreement. We do not knowingly enroll minors in these offerings under these Terms.
Provide accurate contact, registration, and payment information and keep it current. Protect your login credentials and notify us promptly of suspected unauthorized access. Accounts and individual enrollments may not be sold, transferred, or shared without written permission. You are responsible for activity you authorize through your account, but not automatically responsible for unauthorized activity beyond your reasonable control.
You are responsible for compatible devices and internet access, subject to any technical specifications disclosed before purchase. We may limit availability where an offering would be unlawful or where we cannot reasonably provide it.
5 Purchases and payment plans
The description and checkout disclosures provided when you purchase identify the price, currency, included materials, schedule, access period, and any specific cancellation or refund terms. Taxes and required fees will be disclosed as applicable before you complete payment. We may change prices for future purchases; changes do not retroactively alter an accepted order.
You authorize our payment processor to charge the payment method you provide for the purchase and any payment schedule you expressly accept. A payment plan divides the price of a particular program into installments; it is not a cancellable subscription unless expressly described as one. Subject to applicable refund and cancellation rights, choosing not to attend or finish does not cancel an agreed installment balance.
If a payment fails, we may notify you and suspend paid access after a reasonable opportunity to resolve the issue. We will not impose an undisclosed penalty. Nothing here limits a good-faith billing dispute, chargeback right, or other right under law or payment-provider rules.
We may correct pricing or description errors. If a material error affects an accepted order, we will explain the correction and obtain your agreement or cancel and refund the affected purchase. We will not require you to accept a materially different product as a substitute.
6 Refunds and schedule changes
Unless the purchase page provides more favorable terms, digital downloads and prerecorded courses are nonrefundable after delivery or access has been provided, and live-program enrollments are nonrefundable after purchase. These conditions apply only when disclosed before purchase and subject to all mandatory consumer rights. They do not eliminate remedies for defective, misdescribed, or undelivered purchases, or a refund expressly promised by us.
Missing a scheduled group session does not entitle you to an individual makeup session or refund. Replays are included only if expressly stated, and for the access period stated. Any transfer, deferral, or rescheduling option will be described for the particular offering or confirmed by us in writing.
If we cancel a paid program before it starts and do not deliver it, we will refund the program fee. If we cancel after partial delivery or make a material schedule or format change you cannot reasonably use, we will offer a reasonable alternative or a proportionate refund for the undelivered portion. Statutory rights and any more favorable purchase-specific promises remain in effect.
Events outside our reasonable control may delay delivery. We will make reasonable efforts to notify affected participants and arrange a replacement date or access option. If we cannot deliver within a reasonable period, the refund provision above applies.
7 Memberships and recurring payments
This section applies only if you purchase an automatically renewing membership or subscription. Before enrollment, we will disclose the recurring price, billing frequency, renewal terms, trial or promotional period, and cancellation method, and obtain your express consent to recurring charges.
You may cancel through the online cancellation option provided with the membership or by emailing katie@freebirdmeditations.com. Cancellation stops future renewals and ordinarily takes effect at the end of the current paid period. An email cancellation received before renewal will be honored even if administrative processing occurs later. We will provide confirmation. Deleting an app or choosing not to participate does not itself cancel a subscription.
Unless required by law or otherwise stated before purchase, we do not prorate the current paid period solely because you cancel. Any trial conversion date and charge will be disclosed before enrollment. We will provide renewal reminders, price-change notices, and renewed consent where required by law. Price changes apply prospectively with advance notice and an opportunity to cancel. Purchases billed by an independent platform may need to be cancelled through that platform, as disclosed at purchase.
8 Access and delivery
Your purchase grants the access described at checkout. Streaming access does not include a download unless one is expressly provided. Authorized downloads may be retained for your permitted use. Where an offering is described as “yours to keep” or as providing lifetime access, we will honor the actual purchase promise; we will not reinterpret that promise as a short access period through a later change to these Terms.
We may maintain, update, or move the Services between platforms. For a platform transition affecting paid access, we will provide reasonable notice and a practical way to retain the purchased access or another appropriate remedy. We cannot guarantee uninterrupted access, but this does not cancel our obligation to provide what you purchased.
9 Participation suitability and community boundaries
Treat facilitators and participants respectfully. Harassment, threats, discriminatory abuse, sexual misconduct, exploitation, impersonation, unlawful conduct, and disruptive behavior are prohibited. Do not pressure others to share, offer unsolicited diagnoses or treatment, solicit clients, promote competing services within our groups, or contact participants after they have asked you to stop.
Share from your own experience. Do not post identifying information about clients, patients, or other people without appropriate authority and consent. Participation does not authorize you to provide therapy, clinical advice, or peer coaching to others within the program. We may redirect discussion to keep it within the educational scope.
We reserve the right to decline enrollment, defer admission, or suspend or end participation in a course, group, community, or other offering when, based on an individualized, reasonable, good-faith assessment, a person’s needs exceed the educational scope or support available, or the person cannot meet the offering’s essential participation requirements after consideration of reasonable accommodations or modifications required by law. This includes situations requiring individualized clinical care, crisis intervention, or ongoing monitoring that Freebird does not provide. A suitability decision concerns the scope and format of the offering; it is not a clinical assessment or diagnosis.
We may moderate content, restrict contact or access, or remove a participant for harassment, threats, abusive communications, serious or repeated disruption, privacy violations, unauthorized recording, infringement, or another material violation of these Terms. Where circumstances reasonably permit, we may explain the concern and provide an opportunity to address it. We may act immediately, without prior warning, when reasonably necessary to address serious misconduct or a substantiated safety or privacy risk, subject to applicable law. We may limit abusive or persistently boundary-violating communications to a designated administrative channel while preserving a reasonable way to address billing, refunds, records requests, and legally protected complaints.
Decisions will be based on relevant conduct, demonstrated support needs, and the essential requirements of the offering, not stereotypes, a diagnosis alone, or another unlawful discriminatory basis. We will consider reasonable accommodations and modifications as required by applicable law. Nothing in this section restricts honest reviews, good-faith complaints, or legally protected reporting.
If we decline enrollment after payment, we will refund amounts paid for services not provided. If we end participation because the offering does not meet the participant’s needs, or for our convenience, without a material violation of these Terms, we will refund the undelivered portion and cancel installments attributable to that portion. For removal due to a substantiated material violation, payment and refund obligations are governed by the applicable terms disclosed before purchase and mandatory law. This section controls any conflicting general nonrefund provision in these Terms.
10 Confidentiality and its limits
You agree not to disclose another participant’s identity, statements, personal information, or presence in a private group outside that group without their permission. Do not take screenshots, record, copy chat messages, or distribute material identifying participants. This duty continues after participation ends.
We ask all participants to observe these requirements, but cannot guarantee another person’s compliance or absolute security of online communications. Share thoughtfully. Public events, public comments, and open livestreams are visible to others and are not confidential spaces.
We will handle personal information under our Privacy Policy and applicable law. We may disclose information when legally required, pursuant to valid legal process, or as lawfully necessary to address a serious safety concern. This section does not prohibit legally protected reporting, seeking legal advice, reporting suspected abuse or misconduct, cooperating with authorities, or exercising consumer rights.
Participation does not create a promise of therapist–client privileges. All confidentiality, privacy, and reporting duties that apply under law remain in effect.
11 Recordings and permissions
Participants may not record, photograph, livestream, transcribe, or use automated meeting assistants in private sessions without our prior written permission and any consent required from affected participants. This includes AI note-taking bots and tools that capture audio, video, chat, or screenshots. Accessibility requests may be arranged in advance in a way that protects other participants.
If Freebird plans to record a session, we will disclose the recording arrangements before enrollment and obtain any required specific consent before recording begins. An unexpected recording will require advance notice and appropriate agreement; we will not treat attendance or acceptance of these Terms as blanket recording consent. The notice will explain what is captured, who can access it, its purpose, and the replay access period. Where feasible, we will offer ways to participate without an identifiable contribution being included. If that is not feasible for an offering, it will be disclosed before purchase.
Accepting these Terms is not blanket consent to public or promotional use of your face, name, voice, personal story, or private contributions. Such use requires separate, specific permission. Permission to include a contribution in a participant replay does not authorize use in advertisements or unrelated products. Recordings already lawfully accessed by others cannot always be retrieved, and any withdrawal request will be handled subject to applicable law and the consent originally given.
12 Ownership and permitted content use
Our original recordings, scripts, publications, courses, lesson materials, photographs, graphics, website text, and other creative materials (“Content”) are owned by Freebird, Katie Fleming Thomas, or the respective licensors and rights holders. These Terms do not transfer ownership to you or change ownership between those rights holders. Trademarks and brand identifiers belong to their respective owners; no trademark license is granted merely by purchasing or participating.
Subject to your compliance with these Terms, we grant you a limited, nonexclusive, nontransferable license to access Content for your personal learning and use, including downloading or printing materials where expressly authorized. Except as expressly permitted or allowed by applicable law, you may not reproduce, sell, license, republish, distribute, publicly perform, translate, adapt, or create derivative works from our Content; share paid files or logins; remove attribution; or present our materials as your own.
You may share links to publicly available pages. Resources expressly offered as handouts for therapists and their clients may be shared, unaltered and with attribution intact, with your own clients for their personal use, unless the particular resource states different permissions. This limited permission does not authorize resale, public reposting, incorporation into a course, or use of unrelated paid materials with clients. Third-party materials remain subject to their own licenses.
We do not claim exclusive ownership of general ideas, facts, therapeutic modalities, public-domain material, or independently created work. Our protections concern rights recognized by law and the contractual permissions stated here. Attendance does not provide professional certification, clinical supervision, permission to represent yourself as a Freebird instructor, or continuing education credit unless expressly stated.
Freebird Content published on Insight Timer, YouTube, or another authorized platform remains protected by applicable intellectual property rights. Use on those platforms is also subject to their terms, including permissions validly granted for platform features. These Terms do not expand or revoke those permissions, and platform availability does not authorize unrelated copying, redistribution, or AI use. Insight Timer’s terms are at https://insighttimer.com/legal/terms-of-service and YouTube’s terms are at https://www.youtube.com/static?template=terms.
13 AI and content use restrictions
Our AI and Content Use Policy at https://www.freebirdmeditations.com/ai-and-content-use-disclaimer is incorporated into these Terms in the version presented when you accept them. This section applies to original recordings, meditations, scripts, transcripts, writings, visuals, course materials, and other Content we own or are authorized to protect, whether free or paid and wherever lawfully distributed.
Unless we give prior written permission, you may not input, upload, transmit, scrape, extract, or otherwise supply Content to an artificial intelligence or machine-learning system or service for training, fine-tuning, testing, evaluation, benchmarking, analysis, transcription, summarization, translation, transformation, or content generation. This restriction includes large language models, generative AI, voice-cloning tools, image-generation tools, and automated transcription or meeting assistants. It applies even when a tool is described as private, local, noncommercial, or not used for model training.
You may not include Content in training or evaluation datasets, embeddings, vector databases, retrieval-augmented generation systems, or AI knowledge bases; use it to build or support a chatbot, automated teaching product, competing content library, or synthetic meditation; or authorize or assist another person to do so. You may not use Content to generate reproductions, adaptations, or substantially similar protected expression without permission. These restrictions do not claim ownership of independently created material or general ideas, methods, or styles.
You may not use our recordings or identifying materials to clone or simulate Katie’s voice, likeness, or identity; impersonate Katie or Freebird; or falsely imply that generated content was created, approved, or endorsed by either. Private group discussions, participant information, and recordings may not be submitted to AI or automated capture tools without Freebird’s written authorization and all required participant permissions.
Public availability, a purchase, a download, attribution, or access through Insight Timer, YouTube, or another platform does not itself grant permission for the restricted uses above. Freebird expressly reserves, to the extent permitted by law, its rights concerning text and data mining and AI use, including the reservation contemplated by Article 4(3) of Directive (EU) 2019/790 where applicable.
These restrictions are subject to applicable law and permissions already validly granted by the relevant rights holder, including applicable platform licenses. They do not prohibit uses that cannot lawfully be restricted, ordinary playback or platform features expressly authorized under those licenses, or assistive access that does not create an unauthorized retained copy, disclose private participant information, or supply Content for unrelated AI processing or training. Contact katie@freebirdmeditations.com for other accessibility arrangements or written licensing permission.
Freebird may suspend access for a material violation and pursue remedies available under applicable law and an enforceable agreement, including appropriate removal requests, damages, or injunctive relief. These Terms do not establish automatic penalties or predetermine whether a particular use infringes copyright. If the linked AI policy conflicts with these Terms, these Terms control. Changes will not retroactively revoke an existing license or a right preserved by law.
14 Participant contributions and feedback
You retain ownership of original material you submit. You grant us only the nonexclusive permission reasonably necessary to host, display to the intended audience, and administer the contribution within the Services, subject to your privacy rights and any separate recording consent. You represent that you have the necessary rights to submit it.
We do not acquire ownership of your personal story, journal entries, or suggestions simply because you share them. We may use nonconfidential suggestions to improve the Services. Publishing a testimonial or using an identifiable contribution in promotion requires separate permission. Nothing in these Terms prohibits honest reviews or requires you to transfer intellectual property rights in a review.
15 Prohibited technical use and third parties
Do not bypass access controls, misuse another person’s account, introduce malicious code, disrupt the Services, impersonate another person, conduct unauthorized automated collection, or infringe another person’s rights. Lawful security research rights that cannot be restricted remain unaffected.
Independent hosting, learning, payment, streaming, and community platforms may have their own terms and privacy policies. Your use of those platforms is also subject to their applicable terms. A third-party purchase is governed by the seller’s disclosed payment and refund arrangements; we do not override them through these Terms. Links do not necessarily constitute endorsement. We are responsible for our own legal obligations and do not promise control over independent providers.
16 Privacy and communications
Our Privacy Policy at https://www.freebirdmeditations.com/privacy-policy explains how personal information is handled. Agreeing to these Terms does not waive your privacy rights or supply consent where a separate consent is legally required.
We may send service communications such as receipts, access instructions, billing notices, and program updates. Marketing messages are subject to applicable consent requirements and unsubscribe options. Opting out of marketing does not prevent necessary service communications. Please do not send medical records or unnecessary sensitive health information through contact forms, ordinary email, or community posts.
17 Copyright concerns
If you believe material we host infringes your copyright, contact Freebird Meditations, LLC at katie@freebirdmeditations.com or the mailing address above. Identify the copyrighted work, the allegedly infringing material and its location, your contact information, and your authority to act. Include your physical or electronic signature, a good-faith statement that the use is not authorized by the owner, its agent, or law, and a statement under penalty of perjury that the information is accurate and you are the owner or authorized to act for the owner.
We may remove or restrict disputed material, request clarification, notify the submitting user, or take other appropriate action. Where the Digital Millennium Copyright Act applies, valid notices, counter-notices, and restoration will be handled under applicable law. Repeat infringers may have accounts terminated in appropriate circumstances. Knowingly material misrepresentations can have legal consequences.
18 Disclaimers and limits of liability
We do not guarantee a particular emotional, physical, personal, or professional result. Testimonials describe individual experiences and do not establish typical outcomes or clinical effectiveness. We aim to provide accurate, useful education, but information may change and errors may occur.
TO THE EXTENT PERMITTED BY LAW, THE WEBSITE AND GENERAL EDUCATIONAL CONTENT ARE PROVIDED AS AVAILABLE, WITHOUT IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. This does not negate an express purchase promise, a mandatory warranty, or our obligation to provide paid Services as agreed.
TO THE EXTENT PERMITTED BY LAW, FREEBIRD AND ITS OWNERS, FACILITATORS, EMPLOYEES, AND CONTRACTORS WILL NOT BE LIABLE FOR INDIRECT, SPECIAL, INCIDENTAL, OR CONSEQUENTIAL DAMAGES ARISING FROM THE SERVICES. Subject to the exclusions below, aggregate liability for a claim will not exceed the greater of $100 or the amount you paid Freebird for the particular offering giving rise to that claim; for a subscription, the payment amount is the total paid for that subscription during the 12 months before the event giving rise to the claim.
THESE LIMITATIONS DO NOT APPLY TO FRAUD, GROSS NEGLIGENCE, RECKLESS OR INTENTIONAL MISCONDUCT, PERSONAL INJURY OR DEATH CAUSED BY NEGLIGENCE, OR LIABILITY THAT CANNOT LAWFULLY BE EXCLUDED OR LIMITED. They do not limit a refund expressly due under these Terms, mandatory consumer remedies, or nonwaivable privacy rights. Where a limitation is prohibited, the applicable legal rule governs.
19 Responsibility for third party claims
To the extent permitted by law, you agree to indemnify Freebird for reasonable losses, damages, and legal expenses awarded or agreed in settlement of a third-party claim to the extent caused by your unlawful conduct, knowing infringement of another person’s rights, or material breach of these Terms. This does not cover losses caused by Freebird’s own negligence or misconduct and does not require you to pay the cost of bringing a good-faith claim or complaint against us.
We will give prompt notice of a covered claim and reasonable cooperation. You may not settle a claim in a way that admits fault or imposes obligations on us without our written consent, and we will not agree to a settlement requiring payment by you without your written consent, in either case not to be unreasonably withheld.
20 Disputes and governing law
Please first contact katie@freebirdmeditations.com with a description of a concern and your requested resolution. We will try in good faith to resolve it. This request does not delay a legal deadline or prevent urgent relief, a consumer dispute, an eligible small-claims action, or a report to a regulator or licensing board.
Subject to mandatory law, these Terms are governed by Texas law and applicable federal law. Unless a mandatory law requires a different forum, disputes will be brought in a court of competent jurisdiction in Texas, or the federal court serving that county. Both parties consent to those courts’ jurisdiction. Consumers retain any mandatory right to bring proceedings in their home jurisdiction.
21 Changes and general provisions
We may revise these Terms prospectively and identify the effective date. Material changes affecting an existing account or ongoing paid service will be communicated in advance, with renewed agreement where required. A later version will not retroactively remove a purchased benefit or change rights relating to an existing dispute without valid agreement.
Specific written program terms disclosed and accepted before purchase control a conflict about that program. A separately signed agreement controls a direct conflict with these Terms. Mandatory legal rights prevail in all cases. The Privacy Policy governs personal-information handling, and these Terms govern general service and content permissions.
If a provision is unenforceable, the remaining provisions continue to the extent permitted by law. Failure to enforce a provision once is not a continuing waiver. Any assignment by us must preserve your purchased rights and applicable privacy protections. You may not transfer a personal enrollment without our written permission.
These Terms and applicable accepted program terms comprise the agreement for the Services they cover. Provisions concerning accrued payment obligations, confidentiality, intellectual property, permitted retained copies, liability, and disputes survive termination as their purpose requires. Notices may be sent to the contact details provided by the parties, subject to any legally required delivery method.
22 Contact information
Freebird Meditations, LLC
Email: katie@freebirdmeditations.com
Website: https://www.freebirdmeditations.com/